If we talk about any office or workplace, one thing is for sure employees use lots of paper, and most of these documents are kept in a permanent record for future purposes. For instance, you work at an advertisement agency and you get dozens of clients every month. The person who handles a specific client is also responsible for keeping every relevant document in the record including the initial quotation, the final agreement, terms, and conditions, customer’s expectations, delivery slip, final invoice, and pay slip or transaction details for the amount received from the client. Because these are papers, it’s possible to lose one or two if they are just kept on your work desk. To make work easier and convenient for the employees, offices use binder spine label templates and folders.
Each folder includes a specific type of document and this way it’s easier to find and locate a particular document. Because these binders are made with thick cardboard to hold up to 100 pages inside. It’s not possible to see the inside of a binder. Further, to ensure the employees don’t need to go through each of the binders one by one, there are labels printed on these folders. Each label includes a certain text or digit that allows the employees to quickly check if it’s the correct folder or not. These labels are commonly known as binder spine labels.
Guidelines for Modern Design of Binder Spine Label:
Check the Binders or Folders that you have:
In offices, there are various types of binders and files. Some of these binders are small and only a dozen pages can fit inside. Some of these files are enormous with lots of room for up to 100 pages and even more. Keep in mind that the bigger the binder is; the bigger the spine it has. This means if you have a small binder, it has a small spine so there is not enough room for putting a big label whereas on the other hand, with a big folder available, you can certainly print a bigger spine label. This way you won’t need to get too close to read the description and the label will be visible and readable from some distance.
Free Binder Spine Label Templates:
Select Suitable Design and Medium of Label Design:
Then there is the inspection of the binder to check how thick labels can be inserted into the space. As suggested above, small binders have small space so only regular paper can be inserted while a bigger folder has more space so you can insert thick cardboard inside if you want. Keep in mind that common binders used in offices are cheap and have a very basic quality, which means there is probably not enough room to insert a cardboard label. In this scenario, it’s better to go with common printer paper.
Finalize the Design with Required Content:
At this point when you have evaluated the binder available in your office or at home and you have made up your mind to print the labels on thick cardboard or a common piece of paper, the next thing is to measure the actual available space on the spine to put a label inside and create the design of exact measurements on your computer. If you are not so sure about this design, there is some good news for you. Several websites offer readymade free-of-cost label templates that you can use. It’s almost certain that whatever size you search for, you will find it on the Internet.
Do a Test Run and see the Results:
After selecting a particular design and inserting the required content on the label, i.e. name of the customer, duration, i.e. from 2010 to 2015, or name of the department, it’s time to print the label and see the results. Keep in mind that after you get the print, the size of the label might not be suitable for the binder. Don’t panic if this happens, but make the next copy after adjusting the size of the print area accordingly. For instance, if the printed label is 1cm bigger than the insert space, make the next print 1cm smaller.
Save the Template for Later Use:
The good news is that once you finalize the design and measurement for the binder spine label, you can use the same design for new folders and binders in the future. If you prepared the design on your computer, save the template for future use or, if you got it from a website, download it on your computer.
We have posted some free and high-quality binder spine label templates below to help you out. You can prepare a binder spine label with a blank document but it will take a lot of your time. If you will use a pre-designed template, then it will save you time and effort. Many templates are available on the internet that you can use to prepare a beautiful binder spine label. But the templates that we have listed below are just amazing. We are confident they will help you out in making a label easily according to your needs. To download these templates, just click on the download button, and your download will start quickly wasting no time. However, these templates are fully editable and modifiable.
Kamran Khan is a seasoned blogger with a deep-seated passion for office document processes and the art of productivity. With a wealth of experience spanning over a decade, Kamran has become a trusted name in the blogging community, known for his insightful articles and practical solutions that help individuals and businesses streamline their daily operations.
